Nicole Steinbok is a Program Manager on the OneNote team, and has some awesome tips and tricks to share with you today. Her favorite numbers are 22, 5040, 10, and of course 1.
I’ve been on the OneNote team for over 3 years now, and don’t tell my manager, but I still have these types of moments:
Bob: Hi Nicole, What team do you work on? Me: Hi Bob, I work on OneNote. Bob: Awesome! I LOVE OneNote. It’s my favorite Microsoft product. Me: <smiles> Mine too, but of course I’m biased. What’s your favorite thing about it? Bob: That OneNote can [insert favorite thing about OneNote here] Me: <blushes> I didn’t know OneNote could do that-I’ll have to check it out.
Open a Notebook Click the sub-menu item - Notebook name 'OneNote Test', Gem will open this notebook. If this notebook has opened, it will skip. Open a Group of Notebook. Way 1: Click on the menu item ( Group Name) 'For Test', Gem will open all notebooks in this group. If notebook has opened, it will skip to open this notebook.
The OneNote import utility currently only works on PCs that run Windows 7 or newer. A Mac importer will be available 'in the coming months,' according to Microsoft.
Dec 09, 2019 Level 2 OneNote support does not have access to the file formats for the.bin files that OneNote for Windows uses, nor do they have access to the file format information for the.one files that OneNote 2016 uses. This prevents us from writing a Python script to export all of our notes from OneNote for Windows, should this happen to anyone else.
To help myself and others, I’ve compiled a list of the top 10 things you (and I) didn’t know about OneNote.
OneNote
Your digital notebook.
Get OneNote
1. OneNote is already installed on your Windows PC.
There are over 1 BILLION people in the world who are Microsoft Office users. Whoa-that’s a lot of people, people! OneNote has been included with Office since Office 2010. So, chances are if you are reading this, you have OneNote on your Windows PC. Check out your Start menu (or Start screen in Windows 8) to see if you have OneNote 2013. If you’re one of the few who doesn’t have OneNote already installed, you can get a free trial version on www.onenote.com.
2. You can take WAY more than one note in OneNote.
OneNote is called OneNote because, let’s face it, OnePlaceForAllYourNotes is too long. There is no limit on how many notes you can take in OneNote, except for how much storage you have. If you’re wise and store your notes on SkyDrive, you can get 7 GB of cloud storage for free–that’s a TON of notes. And if that’s not enough for you, you can buy up to 200 GB of storage for a great price. Check out the Compare SkyDrive page for more details.
3. OneNote can do the 3 Rs: reading, writing and arithmetic.
Reading: OneNote 2013 reads your handwritten page title and converts it to text automatically, even if, like mine, your handwriting isn’t beautiful. It also can read all of your ink notes to search them or convert them to text (click the Draw tab, then click Ink to Text), and it can read and search your inserted images (right-click an image, then select Alt Text). Don’t worry, OneNote can’t read your mind…yet.
Writing: You can write in the OneNote Windows Store App and OneNote 2013 using a stylus or your finger (click the Draw tab, then click Draw with Touch). You also can write on printouts of Office documents or PDFs (click the Insert tab, then click File Printout). This is a great way to take notes and do research or create artwork. If writing isn’t for you, of course you can type as well.
Arithmetic: If you’re like me and you still use your fingers to do arithmetic, OneNote can help. Just type your equation and an equal sign, then press the space bar. Ta-da–the answer to the universe is waiting for you.
4. OneNote also can do calculus.
If arithmetic is too elementary for you, OneNote 2013 also can help you with advanced equations. There are several standard equations you can insert, or you can build your own (click the Insert tab, click Equation, then click Insert New Equation). You can draw them, type them, or select symbols to create equations–if you look closely, you might see the Matrix!
5. OneNote has more paper types than a stationery store.
If a plain white page is too plain for you, check out all the templates you can apply to the page in OneNote 2013. Click the Insert tab, then click the Page Templates button to see the many built-in options, and you can search for even more choices here. You also can create and set default page templates.
If the templates are too much for you, set the Page Color or Rules Lines on the View tab. With all the options, I’m sure you’ll find something that’s just right for your style.
6. OneNote can take your notes for you.
If you go to a meeting or lecture and don’t feel like taking notes, don’t worry-OneNote has you covered. If you like, you can start by inserting the meeting details from Outlook (click the Home tab, then click the Meeting Details button). Once the meeting starts, record the audio (click the Insert tab, then click the Record Audio button). When something exciting happens, take a very small note. When the meeting ends, stop the recording. If you want to go back to the exciting moment, just click the play button next to your note, and it will play the audio from the point in the meeting when you took the note. Awesomesauce is an appropriate word to describe this, I think! Master tip: Test your microphone before the meeting.
7. OneNote sharing is easy.
If you want to share and collaborate with someone on a notebook for a school, work or home project, a wedding or vacation plans, or even writing a movie together, it’s easy. In OneNote 2013, click File, click Share, then click Get a Sharing Link–you can decide if you want to allow others to view your notes or edit them with you. When they get the link, they can edit using their favorite browser–no install or sign up required–or they can edit in their favorite OneNote app.
8. OneNote has a free app for your phone, your Surface, your iPad AND your web browser.
If you have an iPhone, Android Phone, or Windows Phone there is a free OneNote app for you. OneNote also has a Windows Store app and an iPad app. You can get them all in the appropriate app store or on www.onenote.com
If you’re using a desktop (Windows or Mac) and want to read or write notes without installing anything, you can. Sign in at www.office.com to see a list of all your Office documents, including your OneNote notebooks. Click a notebook and it will open in the OneNote web app. There are web apps for Word, PowerPoint and Excel too.
9. OneNote online help is available for free.
Although the OneNote team strives to build a product that doesn’t require help, if you have questions, you can find assistance in our community forum at http://aka.ms/OneHelp or you can mention us on Twitter @MSOneNote.
10. There are likely 10 more things you (and I) don’t know about OneNote.
Here are 5 more things:
What is your favorite thing about OneNote that others might not know? Please share them in the comments. —- Download OneNote: onenote.com Follow OneNote: twitter.com/msonenote Like OneNote: facebook.com/OneNote
When it comes to note-taking applications, the majority sticks to what their device offers out of the box. Apple integrates Apple Notes in iPhone, while Microsoft used to provide OneNote on Windows devices. Having said that, choosing the right option to suit the usage and requirements can be a tricky affair for an iPhone user.
And if you opt for a wrong choice, the process of transferring all your notes from one platform to another can be a headache. In past, we have already compared Google Keep with its rivals. In this post, we will pit Apple's Notes app against Microsoft OneNote to see how they fare against each other.
App Size
All Apple's applications come pre-installed and take up about 11GB of space including the operating system. Microsoft's OneNote for iPhone weights 204MB and it's not surprising since the size of iPhone's top apps has ballooned over the recent years.
Download OneNote for iPhone
User Interface
Apple Notes offers a simple yet effective UI. By default, it categorizes the notes based on folders. While there are default ones like the iCloud, Notes and Recently Deleted, you can always add new folders to stack relevant notes in them.
Apple Notes' built-in interface feel and look of a real page — it's a good touch. And another well-thought-out feature is the capability to view all attached documents, images, embedded maps, and weblinks from the one place.
OneNote follows a different philosophy. First, you need to make a notebook, and then you can add a section to type notes in it. It may seem confusing at first, but you'll get familiar with it after a while.
OneNote integrates sticky notes which now comes with cloud syncing with PC and is good for taking quick notes.
OneNote also lets you color code Notebooks, Sections and password protect any section. Simply long press any section and you will be presented with the color option and the lock feature.
The one thing that both these apps miss out on is the tags integration. There is no easy way to find a relevant note based on tags. OneNote recently promised to roll-out a similar feature in future and we're waiting for its implementation to happen.
Taking Notes
Apple Notes provides several options while typing a note. You can add tables, change font types, add bullet points, add media files, integrate sketches and drawing, and so on.
In this area, OneNote takes a lead with adding voice notes support along with the same options as offered in Apple Notes.
In short, both the apps offer pretty much all the basic editing features in a familiar UI and should be enough for your usage. I would like to see the ability to change fonts colors in the future updates.
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Drawing
Drawing capabilities remain rich on both the apps, but the OneNote doesn't support it for iPhone.
Apple Notes includes drawing tools like pencil, brush, pen, and eraser. You can also change the colors and thickness of the tips.
Note: The drawing feature remains inconsistent on OneNote. It is available in the Android and the Windows 10 app, but strangely the functionality is missing out on iOS platform.
Search
After using a notes app for a while, it will be filled with several notes and folders. Looking for a particular note can become a jarring experience no matter how organized your notes are. Thankfully, both OneNote and Apple Notes provide a robust search function.
Just search with a relevant term, and you should be able to find it. OneNote even lets you delete the search history. Just swipe left on the searched term and delete a word from it.
Sharing
Sharing is where Apple's limitations become apparent. You can share the note with someone using their Apple ID or can send a note directly through WhatsApp or an email. Sharing menu lets you choose from several options like lock note, convert pdf, or send as a simple note.
OneNote goes one step ahead and lets you share the whole notebook with another person. You can also send the Note via email or any social network. Remember, while sharing a note with the likes of WhatsApp, the app won't send a simple note. Instead, it will generate a pdf and share it on the platform.
Web Clipping
Apple Notes doesn’t offer any kind of web clipping functionality while OneNote's web clipper available on the majority of browsers.
Download the OneNote Clipper for your browser, visit any website, choose a clipper option, and you can add a bookmark, clip a particular part of the page and even save the whole article directly into the OneNote.
Collaboration
Apple Notes lets you collaborate on Notes by sending out an invite to anyone with iCloud set up on a Mac or a PC. Once the person accepts the invitation, you can begin adding text, photos, links and more to note and track all the changes. Do note that it might take a while for changes to appear in real-time based on the iCloud syncing cycles.
OneNote users can share the notebooks with other members of a team and work with others on text, spreadsheets, graphics, images, multimedia and more. All the changes made on a project appear in real-time. While both offer collaborative features, OneNote gets an additional edge with richer text formatting and rich media attachment support over Apple Notes.
Also on Guiding Tech
How to Stop Sharing iPhone Notes with iPad and Other Apple Devices
Read More
Cross Platform Compability
Apple Notes is only available on Apple's platforms. You can find it on iOS, macOS, watchOS, and iMessage.
On the other hand, Microsoft offers OneNote on every platform you can think of. OneNote is available on iOS, Android, Mac, Windows, Android Wear, Apple Watch, and the web. Its vast platform availability is what gives it a huge advantage over Apple Notes.
Pricing
Before talking about pricing, you need to understand how the syncing works on both apps. Apple Notes stores all the data in iCloud while OneNote uses OneDrive for data backup.
All the functionalities are free to use. The premium model kicks in when you run out of storage. Both iCloud and OneDrive offer 5GB of free storage on sign-up. After you have maxed it out, you will need to buy additional cloud storage to add new notes.
Import Onenote Notebook
iCloud pricing starts at $1 for 50GB while OneDrive costs $2 for 50GB which is enough space for a Notes app.
Also on Guiding Tech
#comparison
Click here to see our comparison articles page
Who Wears The Crown?
For me, the answer is simple. I switch between Android and iOS frequently. My main workstation is a Windows-based computer. Hence, accessing all my notes on any time is a top priority for me. That's why OneNote fits my requirements and usage perfectly.
If you use a Mac, an iPhone and an iPad heavily, then you might be comfortable in Apple's ecosystem with the Apple Notes. However, you should give Microsoft OneNote a shot to experience if you're missing out on something. Especially the capability to store website clips.
Next up: If you own a Samsung-branded Android smartphone, then you might be wondering which note-taking app to pick between Samsung Notes and Google Keep. You should check our comparison to find out the right app for your requirements.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
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